Project Administrator- Building a Resilient Local Dairy Supply Chain in Nigeria

Job title: Project Administrator- Building a Resilient Local Dairy Supply Chain in Nigeria

Company: TechnoServe

Job description: Description :Job Title: Project AdministratorProject: Building a Resilient Local Dairy Supply Chain in NigeriaLocation: Ibadan, Oyo stateReports Directly to: Program ManagerAbout TechnoServe:Everyone deserves the opportunity to build a better future. This simple idea has been at the heart of work around the world for over 50 years. TechnoServe is a pioneer in leveraging the power of business and markets to create sustainable pathways out of poverty.The low-income communities in which we work are full of enterprising people. Their small-scale farms and businesses are the keys to economic development. But they face many challenges: low literacy, lack of access to jobs and markets, unpredictable political dynamics and, increasingly, the effects of climate change. For many women and young people, the challenges are even more daunting. Working with TechnoServe staff, people around the world are lifting themselves out of poverty. The results are amazing…when incomes increase and living conditions for families get better, they are able to access health care and education previously out of reach. Communities and even whole countries are better off.Job Summary:TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for PReP project. The role is a critical function of the state office and ensures smooth office operations at all times..Program Overview:TechnoServe’s Building a Resilient Local Dairy Supply Chain in Nigeria aims to build a precision, sustainable, and productive local dairy value chain in Nigeria within 4 years in a way that increases the incomes, resilience, and carbon footprint of dairy farmers in Nigeria.Primary Functions & Responsibilities:Travel and Logistics

• Assist international and domestic travel requests for all staff.
• As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
• Guide other office support staff such as drivers and cleaners to regularly comply with operational standards.
• Work with Operations Specialists of the project to coordinate paperwork and physical maintenance of fleet and logistics management.
• Work with Operations Specialists to check vehicle routes and speed limit applications.

Office Management

• Inspect and track usage of office consumables and its facilities including utilities such diesel, generator maintenance, electricity and other health and safety regulators.
• Drafting of reports relating to the Ibadan office.
• Collection of fuel purchase invoices at the Ibadan office for transmission to the finance department.
• Executes daily purchases and manages office petty cash.
• Provide petty cash vouchers and payment of petty cash expenses.
• Submit monthly Petty cash fund reconciliation with all related documents.
• Draft correspondence, including reports, processes, and other administrative documents.
• Assumes responsibility for document filing and applies initiative in developing office administrative procedures.

Procurement

• Work with Operations Specialists of the project to coordinate the projects needs and make the requests in the system
• Follow the procurement procedures

Basic Qualifications:These are the requirements that any qualified candidate must meet. Typically includes:

• Bachelor’s degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related
• Procurement certification or prior experience is an added advantage.

Preferred Qualification: Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.Travel: Ability to travel on occasion.Language Requirement: Fluency in English both in writing and speaking.Knowledge, Skills and Abilities:

• Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously
• Strong interpersonal, organizational, and communication skills
• Experience with relevant software packages useful for preparing relevant work documents.
• High Professional work ethic and integrity.
• Ability to reason objectively, clear strong and strategic communication skills.
• Good interpersonal and public relations skills.
• Strong operational, analytical and management skills.
• Ability to multitask competing priorities with minimal supervision.
• Ability to work both as a team lead and a team member.

Supervisory Responsibilities – No direct supervisionClosing Statement:We encourage all qualified individuals who share TechnoServe’s vision of improving the lives of others through proven business solutions to apply.With our commitment to diversity, we are proud to be an equal opportunity employer and and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes.We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks.If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe please contact the Human Resources at or call +1 202 785 4515.

Expected salary:

Location: Nigeria

Job date: Sat, 12 Apr 2025 22:22:17 GMT

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