Program Assistant at Creative Associates International – Apply Now

Job Summary:

• The Program Assistant (PA) works under close supervision performing entry level day-to-day work tasks within the project, which may include project backstopping support. This position provides regular, routine, and day-to-day support to the State Advisor and the Program unit as required. The Program Assistant executes administrative activities and implements project-related decisions and may support senior technical staff.

Essential Duties:

Project Management

• The Program Assistant provides consistent and timely support to project teams during the planning and implementation of project activities. She/He may also be required to provide support to field activities while ensuring compliance with client and Creative’s administrative, financial, procurement and operational procedures.

 Record Keeping and Reporting

• The Program Assistant helps in preparation of activity budgets, expenditure tracking and retirements, payments and other forms of logistic support to the Program unit. She/He provides secretarial services to the Program Unit that include recording minutes and proceedings of activities and developing high quality reports.

Primary Responsibilities

• Performs daily technical, financial and administrative backstopping tasks for the field project team.
• Processes project invoices and ensures proper documentation and transaction compliance.
• Assists in developing and monitoring consultant agreements, including coordinating travel arrangements and facilitating payments.
• Develops working knowledge of company’s administrative processes, financial systems, and operating procedures, including Creative’s project management systems.
• Conducts supplementary research in support of project activities.
• Supports a variety of routine practice area activities, as requested.
• Any other duties as may be assigned.

Qualifications

Minimum Required Education & Experience, Skills and Abilities

• High School Diploma required. BA/BS degree desired.
• At least 3 years of prior work experience (2+ years general work experience and including at least 1.5 years of specific experience related to the position required).
• Entry level Spoken and Written English is required. Medium level Spoken and Written English is highly desired, Entry level required.
• Excellent communication and interpersonal skills.  
• Excellent record keeping and documentation skills.
• Proficiency with MS Office Suite including Excel and Word.
• Strong organizational and multitasking skills.