Job title: Personal Assistant Job at Solina Centre for International Development and Research
Company:
Job description: Solina Centre for International Development and Research (SCIDaR) is an indigenous nonprofit institution that works to accelerate positive health, social and economic reforms through high-quality program design and implementation, capacity building, implementation science research and knowledge generation, as well as agenda-setting and stakeholder convening across human development sectors. Our work seeks to benefit primarily disadvantaged and under-served populations. We implement transformation programs in Nigeria and are currently expanding our footprint to several West and Central African countries. We are building a competent world-class management team to enable us to sustainably achieve our strategic growth objectives.We are recruiting to fill the position below:Job Position: Personal AssistantJob Location: Abuja (FCT)
Project: Principal’s Office
Job Category: Personal Assistant
Job Type: Long term (12 months with possibility of extension)Description and Objectives
- The Personal Assistant will enhance the Principal’s effectiveness by providing various levels of the organization, coordination, and management support, including representing the executive to internal and external stakeholders.
- S/he will aim to simplify the day-to-day interactions of the Principal by providing frictionless support and ensuring that tasks and projects are on track using a high degree of professionalism, initiative, and independence.
Technical Responsibilities
Scheduling and Meeting Management:
- Act as a primary point of contact for internal and external constituencies and stakeholders on all matters pertaining to the Principal;
- Manage the Principal’s calendar adequately during business hours including non-work-related events during those hours to avoid conflicts;
- Liaise with persons and stakeholders internally and externally to provide availability as required for business and personal scheduling;
- Track and maintain a high-priority list for activities and remind the Principal as appropriate;
- Schedule, plan and organize meetings, conference calls, locations/rooms as applicable;
- Join meetings on an ad hoc basis to take minutes, capture recaps, and next steps for the Principal.
Executive Communication:
- Ensure strict confidentiality of all sensitive information from the Principal’s office both internally and externally;
- Prepare internal and external letters and documents, including meeting plans and notes for the Principal;
- Involved in preparing and formatting information for internal and external distribution which includes writing letters, reports, compiling data for reports, creating presentations, editing, proofreading, and other information preparation duties;
- Optimize executive’s time by reading, researching, and routing correspondence as appropriate;
- Route and manage all internal and external phone calls, emails and correspondences on behalf of the Principal.
Overall Administration:
- Provide hospitality to guests and create a welcoming environment;
- Manage documents, databases, and filing system for the Principal’s office;
- Coordinate with the admin team to arrange domestic and international travel and logistics for the Principal;
- Liaise with the office assistants to ensure that the Principal’s wing is clean at all times and escalate utility faults as appropriate;
- Liaise with the admin team to provide event management support including coordination of meeting logistics;
- Ensure stock up of utility supplies for the Principal’s office and manage refreshments, supplies and food orders;
- Manage audits, advances, retirement of expense reports, and other process management tasks on ERPs for the Principal;
- Other duties as assigned.
Educational Qualification and Experience
- Academic training: Minimum of Bachelor’s Degree from a reputable university;
- Experience: Minimum of three (3) years of progressive experience in office management systems and procedures. Prior experience as a Personal Assistant or Administrative Officer in a reputable organization is a plus.
Required Competencies:
Core requirements:
- Compelling evidence of interest in and commitment to the mission of SCIDaR;
- Ability to effectively manage relationships with Solina’s internal and external stakeholders;
- Possess strong communication skills and team-oriented interpersonal skills
- Proficiency in the use of Microsoft Office packages (Word, Excel and PowerPoint);
- Possess excellent organizational skills and attention to detail;
- Ability to work under pressure and time constraints and easily adapt to ever-changing conditions;
- Results-oriented performer experienced in developing and tracking self and team with clear KPIs;
- Ability to execute work in a diverse, fast-paced environment with people at all organizational levels
- Demonstrate professionalism, sensitivity, a high level of confidentiality and a positive attitude at all times
- Ability to make appropriate, informed decisions regarding priorities and available time;
- Residence in FCT, Abuja is an added advantage.
Language:
- English (proficiency in Hausa language is an advantage)
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Expected salary:
Location: Abuja, FCT
Job date: Fri, 07 Mar 2025 04:36:08 GMT