Personal Assistant at Softhills Limited – Apply Now

An Ecommerce company in Lagos is looking for a reliable Tech Savvy Personal Assistant to join our experienced team in Lekki Phase 1. As a personal assistant you will play a crucial role in managing both personal and professional tasks for our clients, leveraging your technical skills to enhance efficiency and productivity.

RESPONSIBILITIES.

• Assist to Research Vendors
• Compare and evaluate offers from suppliers
• Assist to negotiate contract terms of agreement and pricing.
• Review quality of purchased products
• Enter Order details (e.g, vendors, quantities, prices) into internal databases.
• Maintain updated records of purchased products, deliver information and invoices.
• Prepare reports on purchases, including cost analyses
• Support: Serve as the primary point of contact and personal assistant for the clients business, building a strong working relationship and understanding the business unique needs.
• Calendar Management: Efficiency manage schedule, including scheduling meetings, appointments and coordinating personal and professional commitment.
• Communication: Handle email correspondence, draft documents and maintain organized digital records, ensuring prompt and professionalism communication.
• Technical Report: Provide technical assistance, including troubleshooting computer and device issues, setting up and maintaining technology tools and assisting with software and application usage.
• Research: Conduct online research, gather information and prepare reports or presentations as required by clients.
• Project Coordination: Assist in coordinating various personal and professional projects, ensuring deadlines are met and resources are allocated effectively.
• Data Management: Handle sensitive and confidential information with the utmost discretion, manage databases and assist with data entry and analysis as needed.
• Expense Management: Track and reconcile expenses, prepare detailed expense reports and ensure adherence to budget guidelines.
• Meeting Support: Prepare meeting materials, take minutes during meetings and follow up on action items as directed.

REQUIREMENTS.

• 2-3 years proven experience working in related role
• Excellent computer skills, including use of Microsoft office suite(Outlook, Word, Powerpoint, and Excel)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Excellent communication, administration and organization skills that can provide exceptional service.
• Professional approach to work with the ability to multitask as well as prioritize under pressure to meet deadlines.