Jobs at Jolly Energy Fleet Limited – Apply Now

Job Description:

As an Admin Intern at Jolly Energy Fleet Limited, you will have the opportunity to gain hands-on experience and develop a strong foundation in administrative tasks and office operations. You will work closely with the admin. Coordinator to support various departments and contribute to the overall efficiency of the company. This internship is designed to provide you with valuable skills and knowledge in the field of administration.

Responsibilities:

• Assist in organizing and maintaining company records and files.
• Support the administrative team in daily office tasks, such as photocopying, scanning, and filing
• documents.
• Help with data entry and data management tasks.
• Assist in managing office supplies inventory and placing orders when necessary.
• Aid in scheduling and coordinating appointments and meetings.
• Prepare and distribute internal and external communication, such as emails, newsletters, and
• announcements.
• Assist in organizing company events and meetings, including booking venues and arranging
• catering.
• Provide support in preparing and editing documents, presentations, and reports.
• Help with basic bookkeeping tasks, such as tracking expenses and preparing expense reports.
• Conduct research and gather information within the department as assigned.
• Collaborate with team members on various projects and assignments.
• Maintain confidentiality of sensitive information and documents.
• Perform other administrative tasks as needed and assigned.

Requirements:

• Currently pursuing a career in Business Administration, Office Management, or a related field.
• Strong communication skills, both verbal and written.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Detail-oriented and able to maintain accuracy in work.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a proactive approach.
• Ability to prioritize tasks and meet deadlines.
• Professional and positive attitude.
• Willingness to learn and take on new challenges.

Benefits

• Competitive salary and performance-based bonuses.
• Opportunities for professional development and career advancement.
• A collaborative and inclusive work environment.
• Cutting-edge technology tools and resources.
• A solid foundation for your future career in the field of administration.

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Key Responsibilities:

• Office Management: Manage day-to-day administrative tasks, including answering phones, responding to emails, and maintaining office supplies and equipment.
• Scheduling and Coordination: Schedule meetings and appointments, coordinate travel arrangements, and organize events or conferences as needed.
• Record Keeping: Maintain accurate records and files, both electronic and hard copy, ensuring confidentiality and compliance with data protection regulations.
• Correspondence: Draft, proofread, and edit correspondence, reports, and other documents, ensuring accuracy and professionalism in all communications.
• Financial Administration: Assist with budget preparation, expense tracking, and invoice processing, liaising with finance personnel as necessary.
• HR Support: Assist with recruitment processes, including posting job ads, scheduling interviews, and onboarding new employees, and maintain employee records and databases.
• Client Relations: Serve as a point of contact for clients, suppliers, and other external stakeholders, helping and supporting as needed.

Qualifications:

• Bachelor’s degree in business administration, Office Management, or related field preferred
• Proven experience in an administrative role, with strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and other office productivity software.
• Proficiency in using customer support software and CRM systems.
• Excellent communication skills, both written and verbal.
• Strong problem-solving abilities and a detail-oriented approach.
• Ability to work well under pressure and adapt to a fast-paced environment.
• Empathy and a customer-centric mindset.
• Strong multitasking skills.

Benefits

• Competitive wages and performance-based bonuses.
• Opportunities for professional development and career advancement.
• A collaborative and inclusive work environment.
• Cutting-edge technology tools and resources.
• STAFF GROWTH PLAN

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