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Position Number: 50070528
Position Grade: PL4

The Complex

• The Senior Vice-Presidency is responsible for supporting the President in the day-to-day management of the Bank Group to achieve its strategic objective and drive a performance culture that will align all processes and systems to deliver high-impact results.
• The Senior Vice-Presidency will provide effective leadership and exceptional coordination to ensure the implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions.
• The Senior Vice-Presidency will lead Senior Management discussions, decision-making processes, and the implementation of Key Board and Management decisions.

The Hiring Department

• The primary role of the Programming and Budget Department is to develop a strategic approach to planning and budgeting and to coordinate the definition, planning, implementation, and monitoring of Bank-wide programming and budgeting processes.
• The Budget Execution Coordination Division is responsible for budget execution coordination support through the coordination of the work programme planning, budgeting, and resource management at the various complexes in close consultation with all stakeholders throughout the Budget cycle. It is also responsible for performance monitoring and reporting on the implementation of the work program and budget.
• It contributes to the development of Key Performance Indicators and provides quantitative and qualitative analyses of the Bank’s performance for information, control and decision-making. In addition, it is in charge of implementing capacity-building programs on budgeting and resource management.

The Position

• The primary role of the Principal Budget and Resource Management Coordinator is to monitor and to oversee the coordination of the Complex work program, to provide specialist advice and guidance on budget and resource management issues, and to promote capacity building among the clients including the Directors, Head of Units, Managers, Budget focal points and Staff. The Resource Management Coordinator will also work in partnership with clients to proactively seek to understand their business priorities to better guide them and implement a range of creative solutions that support the growth and development of the Bank in line with the strategic priorities.
• Working closely with the Vice-presidency front office(s) of the Complex(es), the Resource Management Coordinator’s main responsibility is to ensure efficient use of resources and effective delivery of the work program. To achieve this, working within the overall framework of the Budget Department, and engaging directly with the Complex, the incumbent is to:
• Ensure that: (i) the preparation and implementation of the Work Programme and Budget of the Complex is well coordinated, and (ii) the resources allocated to the Work Programme are aligned with the Bank’s strategic priorities and are executed consonant with those priorities and Bank guidelines and policies.
• Ensure that budget re-allocation and reprogramming proposals/ requests are based on substance, need, and are in conformity with Bank policies, priorities, and commitments.
• Enhance the knowledge and capacity of the Complex on budget preparation, spending and reporting procedures to ensure compliance with the budget management guidelines, principles, and international best practices.
• Strengthen the performance and accountability framework and culture (resource utilization and results).

Key Functions
Under the supervision and guidance of the Division Manager, Budget Execution Coordination, the Resource Management Coordinator will:

• Coordinate the preparation of administrative expenses and capital expenditure budgets within the Complex and ensure that timely inputs are provided for the three-year rolling plan and budget documents.
• Advise and fully participate in the work program and budget arbitration process in the Complex.
• Participate in Programming and Budget Department’s periodic review of the regulatory framework and institutional governance of the Bank’s programming and budget processes and contribute to the improvement of budget processes and procedures.
• Work in close consultation with the Directors/ Head of Units, Managers, and Budget Focal Points, on a regular basis, to ensure the effective delivery of the Work Programme in line with the Bank’s strategy and institutional priorities.
• Coordinate with the Human Resources Management Department and oversee the preparation and updates of staffing plans by Departments and ensure the consistency of the Complex’s Staffing plan with its budget.
• Work in partnership with the Vice-President, Directors, and Managers to proactively understand business priorities and identify resources for their delivery.
• Ensure work programs and budgets are executed as planned to minimize the risk of non-delivery, and ensure major deviations from planned programs are duly explained.
• Conduct due diligence reviews on requests for budget transfer; ensure that they are approved by the relevant authority in accordance with the delegation of authority matrix and that they are executed.
• Regularly analyse the postings on budget internal orders of units in the complex in order to detect any anomalies, errors, and invalid commitments; and follow up for corrective action where required.
• During the year-end closing period: (i) liaise with the General Services and Procurement Department to ensure that all valid purchase requisitions are translated into purchase orders; (ii) ensure the proper carry-over of the committed appropriation for which no obligations are discharged. Subsequently, follow up with business units to ensure that all obligations carried over to the following year are settled before the end of June in line with the Bank’s regulations.
• Develop and implement the capacity building programmes throughout the Complex and Bank-wide on IT budgeting systems and tools, budget planning, resource management and monitoring in order to promote compliance with budget management principles, guidelines, and procedures, and better value for money.
• Lead and intensify communication on budget-related topics and issues at all levels throughout the Complex and ensure that issues requiring timely attention are identified and acted on promptly.
• Work with the Cost Accounting System team and organizational units in the complex to prescribe work breakdown structures, coordinate the timely submission of Activity Time Recording System inputs, the production of Activity Time Recording System reports and related analyses, and ensure the timely resolution of issues that impact upon the effective and efficient operation of Activity Time Recording System across the Complex.
• Promote utilization of Cost Accounting System reports in the Complex to drive efficiency and accountability, improve planning, and enhance cost-sharing processes.
• Advise on and contribute to the development of Key Performance Indicators and related targets for the Complex and ensure their consistency with overall Bank strategic Key Performance Indicators.
• Lead the preparation of monthly, and quarterly Key Performance Indicators reports for the assigned Cost centres and ensure their integration into various institutional reports prepared as required by Management and the Boards, as well as follow up on the implementation of recommendations in quarterly reports, independent reviews and audit reports insofar as they relate to budget and work program execution.

Competencies (Skills, Experience and Knowledge)

• Hold at least a Master’s Degree in Business Administration, Finance, Accounting, Economics or related fields;
• Have a minimum of six (6) years of relevant work experience; previous exposure to international, multicultural contexts would be an asset, and having private sector experience would be an added advantage.
• Strong knowledge and experience of budget and work program implementation processes in organizations as the Bank.
• Capacity for conceptual and strategic analysis and good command of budget planning and management matters.
• Ability to disseminate knowledge and lead communications on budget preparation and management, and performance reporting.
• Strong negotiation skills, coupled with the ability to build partnerships.
• Having private sector experience will be an added advantage.
• Strong leadership, client orientation as well as team working skills.
• Capacity to diagnose and resolve multiple, concurrent problems as well as manage multiple, simultaneous, and shifting demands, priorities, and tight deadlines.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Competence in the use of SAP or equivalent ERP Systems and standard MS Office applications (Word, Excel, Access, and PowerPoint).

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Position Number: 50000814
Position Grade: PL3

The Complex

• The core mandate of the Economic Governance and Knowledge Management Vice Presidency (ECVP) is to lead the Bank Group in prioritizing the generation, analysis, dissemination, brokering, and implementation of relevant knowledge solutions in all High-5 operational priorities and the cross-cutting themes of its Ten-Year Strategy. Such solutions must be a clear response to priority development challenges facing regional member countries (RMCs), individually or collectively, and need to involve RMCs in both the planning and implementation of the solutions.
• The key focus areas include (i) research on major development issues facing Africa and their relation to global economic governance and other major global public goods; (ii) country diagnostics and future perspectives; (iii) policy dialogue and advisory services; (iv) economic, sector, and thematic knowledge work; (v) improving national and sub-regional statistical systems; (vi) preparation, design, and support to the implementation of public financial management and Governance operations; (vii) capacity development for policy formulation and implementation; (viii) technical assistance and advice related to RMCs’ management of natural resources; and (vii) knowledge dissemination and development of national, regional, and inter regional knowledge networks.

The Hiring Department / Division

• The African Development Institute (ECAD) is the Bank Group’s focal point for institutional capacity development support to regional member countries (PMCs). It also coordinates and oversees capacity development in the Bank Group and champion the Bank’s capacity development interventions (training, technical assistance and policy dialogue) in the RMCs for enhanced development effectiveness.
• The Department leads the Bank’s implementation of several flagship capacity development initiatives, including the Institutional Capacity and Fiduciary Clinics (ICFCs), Public Finance Management Academy for Africa (PFMA), Macro-economic Policy Management Academy for Africa (MEMA), the Bank’s Global Community of Practice Policy  Dialogue; the Kofi Annan Eminent Speakers Lecture Series (ESLS); and the Public Service delivery Index for Africa (PSDI), Country Capacity Development Needs Assessments (CCDNAs), Country Capacity Diagnostic Notes (CCDNs), among others.
• The Department comprises of three Divisions – (i) Program Development Division (ECAD.1); Policy Management Division (ECAD.2); and (iii) Knowledge Management and Information services Division (ECAD.3), each led by a manager who reports to the Director.
• The Division of Programme Development (ECAD.1) supports programme quality and project cycle management effectiveness by providing capacity development mainstreaming and advisory services to Bank operations; capacity development diagnostics and analytical tools; and capacity building activities in support of country portfolio performance enhancement.  

The Position

• The Chief Capacity Development Officer, ECAD1, will play an active role in the day-to-day delivery of the Department’s mandate, ensuring that high-quality standards are met, and collaborating with the staff of ECAD and other Bank Units as well as external partners to promote capacity development in Africa.
• The successful candidate will play a leading role in the implementation of the Bank’s Capacity Development Strategy (CDS) by strengthening the capacity of regional member countries (RMCs) to effectively design and implement their development programmes and projects, leveraging capacity development analytical tools, supply outcomes and knowledge to ensure quality at entry, during implementation and at completion, to achieve development effectiveness.

Specifically, the Chief Capacity Development Officer will be responsible for the following roles:

• Lead capacity development mainstreaming effort in Bank programmes and projects from the design stage to completion.
• Lead, design, and support the preparation, delivery, and evaluation of ICFCs in all RMCs.
• Lead, design, and produce capacity development analytical tools and country capacity needs assessment reports.
• Build country capacity development programmes, drawing on capacity needs assessment results.
• Advise ECAD Management and Bank Senior Management on the design and delivery of quality capacity development improvement measures for improved development effectiveness in the RMCs.
• Foster relationships with external (bilateral and multilateral) clients as well as regional and national institutions with a view to enhancing support for implementation and harmonization of capacity development initiatives.
•  Oversee resource mobilization and utilization in the Division and across the Department, for efficient delivery of planned activities, including addressing emerging capacity development needs in the RMCs.

Key Functions
Under the supervision and guidance of the Manager, Program Development Division (ECAD1), the Chief Capacity Development officer will:

• Provide the Bank with Capacity Development assessment, guidance and evaluation tools for use along the Bank’s operational business cycle.
• Provide intellectual leadership to improve capacity development effectiveness in RMCs, by leading the drafting of concept notes, making presentations, drafting policy briefs, and undertaking appropriate analysis based on outcomes of the Seminars, etc.
• Deliver capacity development analysis to support programme and project design quality and implementation effectiveness.
• Design, deliver, assess, and evaluate ICFCs in support of portfolio enhancements in RMCs.
• Design and deliver the CCDNs and CCDNAs to inform the design of tailored, country-specific, and context-focused capacity development initiatives for RMCs.
• Review the Bank’s core policy, strategy, and operational documents to ensure capacity development integration in the Bank operations, by providing useful comments based on good judgment.
• Organize policy dialogues on capacity development to engage the RMCs in sustaining the catalytic role of capacity in development effectiveness.
• Oversee capacity development data management and contribute to capacity development impact evaluation, focusing on the Bank Group’s Capacity Development Strategy.
• Coordinate the preparation of annual Capacity Development Report covering the division’s workstreams.
• Prepare monthly and quarterly Capacity Development briefs to inform ECAD Director, ECVP complex and Senior Leadership of the Bank of emerging developments and best practices in capacity development issues.
• Oversee the preparation of the African Development Institute’s input into the Bank Group’s Annual Report.
• Support knowledge leverage, dissemination, and outreach within the Bank and in the regional member countries, for increased ownership and development effectiveness.
• Produce and contribute to producing high-quality capacity development and other knowledge products for publication on the G-CoP knowledge series and other platforms that include those of the Bank and externally.
• Advise the Management of the African Development Institute on the design and implementation of quality and impactful capacity development initiatives and measures for improved development effectiveness in the Regional Member Countries.
• Collaborate with internal and external stakeholders to reflect capacity development priorities in the design of capacity development activities.
• Represent the Bank at High-level Capacity Development fora, to foster and enhance alignment and harmonization of capacity development approach and delivery.
• Supervise consultants’ activities and mentor colleagues to ensure effective delivery of the work program and key performance indicators of the Division’s work.
• Represent the ECAD Director and ECAD.1 Division Manager in meetings, upon request.
• Undertake any other duties as may be requested by ECAD Director and ECAD.1 Division Manager.

Competencies (Skills, Experience, and Knowledge)

• Hold at minimum a Master’s Degree in Development Economics, Public Administration, Public Policy, Governance / Political Science, Law, or any area of the Bank’s High Fives, with top-notch experience in addressing development challenges, especially in African countries, preferably gained in diverse bilateral and multilateral development agencies. A PhD in the above-mentioned areas would be an added advantage.
• Have a minimum of seven (7) years of relevant work experience in programme and project development, capacity development management, with strong professional practice of results-based programme and project cycle management, design of analytical reports, knowledge harnessing in the RMCs, etc. Strong experience in the development and delivery of development policies, programmes and operations in the RMCs is a must.
• Proven experience in designing and implementing strategies and implementation tools.
• Strategic mindset and strong capacity to build and manage strategic partnerships with a results-oriented mindset.
• Strong experience and proven track record in the design and delivery of capacity development tools, public policy analyses, and/or capacity development in international development settings, especially in Africa.
• Strong ability to translate development challenges into knowledge and leverage challenges and opportunities for formulation of effective capacity development initiatives.
• Good knowledge of andragogy and proven experience in curriculum development or design of training programmes and modules.
• Proven ability to build and lead a team in an interdisciplinary, multicultural and multilingual environment, with excellent team spirit, valuing mutual respect as well as regular and open communication.
• Proven track record resource in resource mobilization ability to support project and program implementation, through successful collaboration with external donors and the Resource Mobilization and Partnership Unit to identify bilateral sources of funds and alternative sources of financing initiatives not budgeted.
• Experience working with international, regional and/or national capacity development institutions to deepen and expand the scope of capacity development activities in the RMCs.
• Experience in managing trainings in collaboration with external partners and other relevant staff members across the Bank is an asset.
• Experience in managing institutional support grants involving the RMCs or regional institutions in Africa.
• Demonstrated contribution to the Bank’s core policy, strategy and operational documents or similar tasks in peer organization.
• Contribution to the drafting of the African Economic Outlook and participation in relevant peer review meetings is an advantage.
• Superior monitoring and evaluation abilities combined with strong analytical and negotiation skills.
• Excellent verbal and written communication skills in French or English, with a good working knowledge of the other language.
• Competence in the use of standard Microsoft Office applications and SAP.

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