Job Openings at Institute of Human Virology, Nigeria – Apply Now

Position Overview

• The Senior Project Support Staff, under the supervision of the Program Leads, will coordinate and manage critical aspects of the project from inception to completion concerning budget tracking, the use of current SOP, identifying and analyzing the needs of the project, identify project issues or concerns, and recommend administrative strategies.

Description and objectives:

• Under the program leads’ supervision, the staff will collaborate closely with Sub-Recipients and other relevant stakeholders to organise and support project activities, monitor progress, ensure timeline adherence, and facilitate communication between various stakeholders.
• S/he will be crucial in ensuring projects are completed on time, within budget, and meeting client expectations.
• The Senior Project Support Staff plays a critical role in ensuring the successful completion of tasks. With their coordination skills, attention to detail, and strategic planning abilities, they contribute to the organisation’s overall success by delivering tasks that meet stakeholders’ expectations and are executed within budget and timelines.

Responsibilities:

Project Planning and Coordination:

• Work closely with project stakeholders to define project objectives, scope, deliverables and timelines.
• Develop detailed project plans, including timelines, tasks, and resource allocation.
• Identify and address potential project risks and develop contingency plans.
• Coordinating project activities across multiple teams and departments. Work with all SRs within all supported states. 

 Budgeting and resource allocation:

• Preparing and managing project budgets.
• Support the allocation and tracking of necessary resources, such as personnel, equipment, and materials, to ensure project success.
• Monitor project budget and expenses, tracking costs and making recommendations for cost optimisation.
• Coordinate with procurement departments, ensuring timely acquisition of necessary project resources and materials.
• Optimise resource utilisation, ensuring that project teams have the required skills and expertise for project success.

Quality Control, Reporting and documentation:

• Creating and maintaining project documentation, including project plans, progress reports, and documentation of lessons learned. Providing timely and accurate project status updates to senior management and stakeholders.
• Maintain accurate project documentation, including project plans, progress reports, and meeting minutes.
• Ensure adherence to project specifications, quality standards, and regulatory requirements.
• Conduct periodic project reviews to evaluate deliverable quality and identify opportunities for improvement.

Project Execution and Monitoring:

• Oversee and monitor project progress, identifying deviations from the plan and taking corrective actions as needed.
• Ensure project milestones and deliverables are met on time and within budget.
• Coordinate project activities and tasks, ensuring effective communication and collaboration among team members.
• Evaluate project performance and provide timely reports to management and relevant stakeholders.

Stakeholder Coordination and Management:

• Serve as a key point of contact for project stakeholders, including clients, contractors, and team members.
• Facilitate communication and collaboration between stakeholders, ensuring clear and effective information flow.
• Address stakeholder concerns and resolve conflicts or issues that may arise during the project lifecycle.
• Engaging and communicating with stakeholders, both internal and external, to gather requirements, provide project updates, and manage expectations.

Education and Experience

Requirements:

An advanced degree in public health or a related field, such as business administration or project management.

• At least three years of proven experience in project coordination, preferably in a related industry.
• Strong organisational and time management skills, with the ability to multitask and prioritise effectively.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders.
• Proficient in project management software and tools to plan, execute, and monitor projects.
• Attention to detail and ability to analyse and solve problems.
• Strong leadership skills with the ability to motivate and guide project teams.
• Knowledge of project management methodologies and best practices.

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Position Overview

• The Senior Program Officer will have the requisite TB technical expertise and skilled in TB diagnostics.
• S/He will be required to coordinate and provide technical guidance to the TB Reference Laboratories.
• S/He will liaise with the relevant National and State TB program stakeholders.

Description and objectives:

• Perform the following TB diagnostic tests: GeneXpert, Truenat, TB-LAMP, LF-LAM, Genotypic tests (Molecular Line Probe Assay for 1st and 2nd line assays) and phenotypic tests (TB Culture, Drug Susceptibility Testing)
• Coordinate the TB Logistic Management System in the Reference Laboratory
• Provide Technical Assistance to the other staff at the TB Reference Laboratory
• Adhere to the Quality Management System to enhance laboratory quality systems, encompassing the creation of a quality manual, safety manual, audits, testing, and the development of standard operating procedures (SOPs), and partner with the NTBLCP Laboratory Team to develop national documents.
• Support TB reference laboratories to attain international laboratory standards towards accreditation using the Global Laboratory Initiative’s (GLI) stepwise process towards accreditation with other tools and checklists for implementing quality management systems.
• Conduct capacity building on mycobacteriology
• Collaborate with the relevant stakeholders to ensure prompt sample movement from facility and community levels to the testing laboratories and results retrieval.
• Collate and review facility reports (site visits, monthly/quarterly narrative, data, mentoring and supervision, etc.)
• Flag and report TB laboratory challenges and follow up on the execution of prompt interventions
• Perform every other duty necessary for the successful implementation of laboratory activities of IHVN.
• Ensure timely submission of laboratory deliverables and reports.
• Collate/review the GeneXpert QRRIF report/ensure distribution of cartridges.
• Summarize mentoring and supervision reports; collate finalized TB Reference labs deliverables.
• Inventory and manage TB laboratory supplies, supporting the HQ SCM team in creating a list of supplies for procurement.

Responsibilities:

Required competencies

Core requirements:

• Ability to supervise and mentor others.
• Strong interpersonal skills.
• Fluent in verbal and written English.
• Ability to communicate well.
• Basic computer skills: Proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to work independently and consistently to produce timely and high-quality work.
• A Team player.
• Proficient in high-impact influencing and persuasive techniques, with the ability to represent the organization to donors and other stakeholders.
• Demonstrate knowledge of guidelines and policies related to TB Molecular Diagnostic Laboratories.

Education and Experience:

Academic training

• Should possess a B.MLS or its equivalent with a current practising license from the Medical Laboratory Science Council of Nigeria, a master’s degree in public health or its equivalent is an added advantage.

Experience: 

• At least three years of experience working with a TB diagnostic laboratory.

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