Career Opportunities at Oaken Events Limited – Apply Now

Responsibilities:

Strategic Planning:

• Develop and implement a comprehensive event management strategy aligned with the company’s goals and objectives.
• Identify market trends, competitor activities, and client needs to drive constant improvement and growth.
• Proactively seek opportunities to expand the company’s event portfolio and revenue streams.

Event Planning and Execution:

• Oversee all aspects of event planning, including concept development, venue selection, budgeting, marketing, and logistics.
• Collaborate with clients to clearly understand their requirements, objectives, and desired outcomes for each event.
• Ensure effective project management throughout the event lifecycle, including timelines, resource allocation, and risk mitigation.
• Supervise event teams to ensure seamless execution and exceptional customer experience.
• Negotiate contracts and manage relationships with vendors, suppliers, and subcontractors.
• Stay updated with the latest industry trends, technology advancements, and best practices in event management.

Team Leadership and Development:

• Hire, train, and lead a high-performing team of event professionals. Provide clear direction, guidance, and support to team members to ensure their professional growth and success.
• Foster a collaborative and inclusive work environment that promotes creativity, innovation, and teamwork.
• Conduct regular performance evaluations, set goals, and provide constructive feedback to enhance team capabilities.

Financial Management:

• Develop and manage event budgets, ensuring cost-effectiveness and profitability.
• Monitor and track all event-related expenses, revenue, and financial performance.
• Conduct financial analysis and provide reports to key stakeholders on event profitability, ROI, and budget adherence.

Client Relationship Management:

• Build and maintain strong relationships with existing clients to foster long-term partnerships.
• Act as the main point of contact for clients, providing exceptional customer service and addressing any concerns or issues.
• Proactively identify opportunities to upsell or cross-sell event services to existing clients.
• Collaborate with the sales team to identify and pursue business development opportunities.

Requirements:

• Bachelor’s degree in event management, hospitality, business administration, or related field (Master’s degree preferred).
• Minimum of 5 years of experience in event management, including proven experience in planning and executing large-scale and high-profile events.
• Strong knowledge of event industry trends, technologies, and best practices.
• Excellent leadership and organizational skills, with a focus on managing and motivating multi-disciplinary teams.
• Exceptional project management abilities, with the ability to handle multiple projects simultaneously while maintaining attention to detail.
• Strong negotiation, vendor management, and contract negotiation skills.
• Excellent communication, presentation, and interpersonal skills.
• Proven ability to work under pressure and meet tight deadlines.
• Proficiency in event management software and MS Office Suite.

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Responsibilities:

Event Production Management:

• Oversee the end-to-end production process for all events, from pre-production planning to post-event evaluations.
• Collaborate with clients, vendors, and internal teams to understand event requirements and develop appropriate production plans.
• Ensure seamless execution of event logistics, including venue selection, staging and lighting, audiovisual equipment, décor, and production timelines.
• Manage event budgets, negotiate contracts with suppliers and vendors, and monitor expenses to deliver events within budget.

Team Leadership and Management:

• Lead, mentor, and manage a team of production professionals, including event producers, coordinators, technicians, and other support staff.
• Assign tasks, provide guidance, and monitor the team’s performance to ensure high-quality event delivery.
• Foster a collaborative and positive work environment, promote professional growth, and conduct regular performance evaluations.

Vendor and Supplier Management:

• Identify, evaluate, and maintain relationships with vendors, suppliers, and contractors to ensure the availability of quality services and products.
• Negotiate contracts and manage relationships to secure competitive pricing, favorable terms, and reliable services.
• Conduct regular assessments of vendor performance and make necessary adjustments as needed.

Technical Production and Innovation:

• Stay updated on the latest event production trends, technologies, and best practices.
• Collaborate with technical teams to ensure the seamless integration of audiovisual, lighting, staging, and other technical elements into event productions.
• Continuously improve event production processes through innovation and the implementation of new technologies or techniques.

Risk Management and Troubleshooting:

• Anticipate and proactively mitigate potential risks associated with event production.
• Develop contingency plans to address unforeseen circumstances and troubleshoot issues that may arise during events.
• Adhere to regulatory and safety standards, ensuring all necessary permits and licenses are obtained as required.

Requirements:

• Bachelor’s degree in event management, production, or a related field (or equivalent working experience).
• Minimum of 5 years of experience in event production, including experience in managing and leading a team.
• Strong understanding of event production principles, including staging, audiovisual, lighting, décor, and logistics.
• Proven track record in managing large-scale events with various stakeholders.
• Excellent organizational and project management skills, with the ability to multitask and prioritize tasks in a fast-paced environment.
• Strong leadership and team management abilities, with a collaborative and proactive approach.
• Exceptional communication and interpersonal skills, with the ability to work effectively with clients, vendors, and stakeholders at all levels.
• Budget management and negotiation skills.
• Proficiency in event production software and tools.
• Flexibility to work evenings and weekends as required.

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