Job Vacancies at Skin101 Clinics – Apply Now

Job Summary

• As the Office Manager at SKIN101, you will be the heart of our clinic’s daily operations.
• Your role will involve overseeing administrative functions, ensuring a warm and welcoming environment for both our clients and team members.
• The ideal candidate must possess fanatic attention to details with excellent organizational and interpersonal skills.
• This is an exciting opportunity to contribute to a positive and transformative experience for our clients.

Main Duties and Responsibilities:

• Oversee and support all administrative duties in the office and ensure the office operates smoothly.
• Maintain accurate records and ensure the confidentiality of sensitive information.
• Generate and process purchase orders for necessary supplies, equipment, and aesthetic products.
• Ensure that all procurement activities align with the established budgetary constraints.
• Keep track of inventory levels for skincare products and office supplies.
• Conduct quality assessments of received supplies and products to ensure they meet the clinic’s standards.
• Generate regular reports on procurement costs and savings for management review.
• Facilitate smooth communication and collaboration among team members.
• Coordinate and oversee routine maintenance of the clinic’s facilities, including repairs and upgrades.
• Supervise maintenance officers to ensure a safe and aesthetically pleasing environment.
• Monitor and ensure compliance with all relevant regulations, including health and safety standards and licensing requirements.
• File hard copies of tax remittance and attend to tax related matters.
• Post clinical operations expenses.
• Lodgement of cash to the bank and P.O.S reconciliation.
• Ensure compliance with all clinic policies and procedures.
• Address day-to-day challenges with a proactive and solution-oriented approach.

Required Skills and Qualification

• Bachelor’s degree in business administration, communications, or a related field
• 2-4 years of work experience in an administrative/office management role.
• Fanatic attention to details and problem solving skills.
• Excellent organizational and time management skills, and multitasking ability.
• Strong interpersonal and communication skills.
• Proficiency in basic computer applications (Microsoft Office, email,Excel Google suits etc.).
• Enthusiastic, personable, and able to create a welcoming atmosphere.
• Ability to adapt to a fast-paced and dynamic environment.

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